Background: On June 24, 2004 the first college-wide policy on administrative compensation was approved. One of the goals during the development of the policy was to move toward standards for compensation across all departmental administrative roles that were transparent and equitable while enabling departments to meet their unique departmental needs. Another goal was that the policy would be reviewed annually and revised as needed as implementation problems became apparent. A minor revision of the policy was approved June 23, 2006. That revision moved from a 5% of EFT as the metric for determining the number of administrative units available to departments, to a metric of 4% of total EFT for determining administrative units.
While the original policy and its revision served the need for transparency and equity at the time they were developed, there has been on-going concern that the use of a single metric (EFT) did not capture the complexity of departments. Another unintended consequence of the original policy was the preservation of pre-reorganization administrative structures that has prevented cross-program integration within departments. Current program coordinators often perform duties completed by prereorganization department heads. Current department heads often function like prereorganization school directors but of smaller units.
A revision of this compensation policy is needed that includes the multiple metrics that are being used to evaluate the College, such as CHP and degrees conferred. Departmental leadership structures need to change in ways that promote greater departmental integration and preserve instructional resources for our core mission. The goals of the revised policy are to:
Material in the section below is from the original policy and remains unchanged
Section below is from the original policy and remains unchanged
The College’s departments have different sizes and configurations of undergraduate and graduate degree programs. In order to support this variation, metrics for determining budgeted time for departmental leaders would include EFT, CHP and degrees conferred.
Each department will have a minimum of seven (7) units of budgeted time for managing the department. Some departments will earn more units based on the EFT, CHP or graduate degrees conferred as described below. Some departments will have unique needs for additional support such as an on-going training director or accreditation director. In these situations department heads may propose to assign service time to a faculty member other than the associate department head or graduate coordinator.
Proposals for covering these unique needs should be submitted to the Associate Dean for Academic Programs the semester before the assignment takes place. This associate dean will communicate to the department head the outcome of the Dean’s Cabinet proposal review.
Department Head’s administrative time will be based on a three year rolling average of faculty EFT since department heads have the responsibility for evaluating faculty and addressing personnel issues which arise. Both full-time and part-time faculty EFT would be included in the average.
The distribution of this time relative to instruction and research will be negotiated during annual reviews. At a minimum, all department heads will be expected to teach at least 1 course per year. There will be two levels of budgeted EFT for department heads
Graduate Coordinator’s budgeted service time will be based on a three year rolling average of total degrees conferred since most of their work relates to students. Degrees conferred focuses on the outcome of the programs.
The distribution of this time relative to instruction and research will be negotiated during annual reviews. At a minimum, all graduate coordinators will be expected to teach at least 2 courses per year.
Each department will receive a minimum of $5,000 to be used for summer program support activities. This money will be divided among the associate head, the graduate coordinator or other departmental leaders based on the summer responsibilities of each one.
Departments may have a special need for additional support when departmental or program self-studies must be written. In these situations department heads may propose to assign service time to a faculty member other than the associate department head or graduate coordinator for a limited time. These proposals should be submitted to the Associate Dean for Academic Programs the semester before the assignment takes place. This associate dean will communicate to the department head the outcome of the Dean’s Cabinet proposal review.
Policy approved June 24, 2004 by the Academic Cabinet
Last revision February 8, 2012